Meeting Space - Room Set up

Room Set Up Tips to Consider When Planning An Event

When planning an awesome event, choosing the perfect room set up can’t be an after thought or be completely overlooked. The room set up is a tremendously important component of your event planning and should be one of the top priorities as you move into your event preparation stage. If the perfect room set up or floor plan is chosen it ensures you will have a perfect flow of ideas and create greater engagement between the host, presenters, staff, volunteers, event service providers, vendors, sponsors and the event participants. This in turn, leads to an awesome experience for everyone involved with the event.

As you may know, room set ups and floor plans come in an array of styles and formations. When choosing the perfect set up, the following factors should be considered:

1. Type of event
2. Your event purpose
3. Your event objectives
4. Type of audience
5. Size of audience
6. Size of the venue
7. Venue set up (stage, ceiling height, windows, doors, bathrooms, kitchen, etc.)
8. Available equipment (chairs, tables, lighting, PA system, AV equipment, etc.)
9.  Occupancy restrictions (i.e., Fire codes)

Here’s one final tip to consider when it comes to room set up. Depending on the type of event you’re having, and if presenters are involved, event best practices may include asking the presenters what type of room set up they prefer. This is important to consider (especially in a small group setting) because each presenter knows which room set up works the best for them as they share their topic with the audience. For one presenter theatre style may work best. For another presenter, arranging the room with rectangle tables and chairs in a U shape will create a better flow. Giving your presenter the option to choose will create a win-win situation for all.

Just one word of wisdom regarding providing this option to your presenters.  It’s always advised to check with the venue first to see if different room set ups are allowed. Verifying this information will save you from having to apologize later for something you can’t deliver.

Happy planning and may all your events be awesome!

Want to hear more on the subject?  You’re invited to subscribe and stay connected for more upcoming tips on awesome room set up and floor plans diagrams. Also order your copy of my new book release 1001 Awesome Conference, Meeting & Event Themes: A Helpful Resource for Event Planners, Leaders, Coaches, Authors & Ministers.

© Tarsha L. Campbell, All rights reserved. This is copy-written material, use only with permission from the author.

No Comments

Leave a Reply

  (em·pow·er)  verb
make (someone) stronger and more confident, especially in controlling their life and claiming their rights

Moving You Forward. Moving You Ahead

Empowerment Resources

My Next Step Vision Board Dream Journal & Planner

My Next Step Vision Board Dream Journal…

It’s your season to get unstuck and moving forward. Go from stagn...

1001 Awesome Conference & Event Themes

This helpful resource includes event themes for men, women, youth,...

Woman in the Mirror: Ungodly Soul Ties - Break Free to Break Through

Woman in the Mirror: Ungodly Soul Ties

In this book you will learn how these ungodly soul ties have impede...

Notes to Younger Women - Book

Notes to Younger Women

Looking for answers to many of life’s toughest questions? Do you...

Woman in the mirror

Woman in the Mirror: A Case of Mistaken…

The purpose of this book and the Woman in the Mirror Empowerment Se...

Help! Called By God Book

Help! I’ve Been Called By God

Help! I’ve Been Called By God: Easy Steps to Preparing and Delive...

Here’s what people are saying

5 Qualities of a Woman of Destiny...I not only recommend this book to every woman seeking to advance in God’s call on her life, but to every leader who wants to make and impact, as well as teach other women to excel in her destiny.” –Pastor Gail Gardner, Woman to Woman Global Mentorship, Inc.

Rave Reviews

“Thank you. I used Help! I’ve Been Called By God: Easy Steps to Preparing and Delivering a Message, when I was just starting out in ministry. It helped me learn how to put my messages together. Good book!” –Pastor W.N., West Palm Beach, FL

error: Content is protected!! Copying or stealing content from this site is prohibited and protect by law.